Prozorro.Market / електронний каталог (Ukraine's electronic catalogue)

What it is

The catalogue is governed by the Порядок формування та використання електронного каталогу, approved by Cabinet of Ministers Resolution No. 822 of 14 September 2020. It defines the catalogue administrator as a centralised procurement organisation designated by the Cabinet, which builds and maintains the catalogue inside the electronic procurement system under contract with the system administrator — and allows more than one. Prozorro's own Infobox identifies three: ДП «Медичні закупівлі України» for medical items, ДУ «Професійні закупівлі» for general goods, and the centralised procurement organisation at «Українські спеціальні системи» for computer equipment and software.

The administrator creates the product categories and specifications and qualifies suppliers into them. The catalogue is a goods channel: it selects a supplier of a product, not a contractor for works or services.

When a buyer uses it instead of a tender

Point 10 of the martial-law Особливості (Resolution 1178) makes the catalogue an alternative to open tendering above the trigger value where the subject is goods — the buyer may run open tendering under the Особливості and/or use the electronic catalogue under Resolution 822. Below the trigger, point 11 lets the buyer use the electronic system including the catalogue voluntarily.

Point 12 handles failure: if a catalogue purchase does not take place, the buyer proceeds either to open tendering under the Особливості or to a repeat request for supplier offers in the catalogue. From 1 September 2026, Cabinet Resolution No. 957 of 15 July 2026 restates the point 12 trigger as 200,000 UAH for ordinary buyers and 1 million UAH for utility-sector buyers, in line with the new point 10 thresholds.

Getting qualified

Qualification runs off a published announcement. The administrator publishes it through an authorised electronic marketplace on the Authorised Body's web portal, stating the category, the validity period and the qualification requirements. The announcement is valid for three years and may be extended for up to three further years, not later than 15 days before it expires. If no application is received within 20 working days of publication, the qualification closes.

You apply electronically, completing the fields and uploading the documents the announcement requires. The administrator reviews the application within 10 working days of its publication. You may ask for clarification at any time, and may formally request review of the participant requirements within 10 working days of publication — worth using where a requirement looks unnecessary. Applications must be filed no later than 30 working days before the announcement expires.

Point 40 lists the grounds for rejecting an application: failing the stated qualification requirements; entry in the corruption offenders register, or a director held liable for a corruption offence; missing beneficial ownership data in the state register; bankruptcy with liquidation opened; a sanction banning participation in public procurement; liability within the last three years for anticompetitive concerted actions distorting tender results; an unspent conviction for a profit-motivated offence; liability for child labour or human trafficking offences; materially false information, including about licences; and a Russian, Belarusian or Iranian nexus by citizenship, incorporation or 10-per-cent ownership. A supplier excluded from the catalogue cannot reapply for 120 calendar days.

Staying in matters as much as getting in. Where an administrator upholds three or more buyer complaints about a supplier during the life of the announcement, it must exclude that supplier within five working days of the last decision.

How a purchase runs

The buyer announces a запит пропозицій постачальників — a request for supplier offers — stating only: the name and expected value of the subject excluding VAT; quantity; delivery period, terms and place; payment terms; the deadline for offers, which may not be less than two working days from publication; the product characteristics and permitted values within the administrator's category specification; any performance security; and a requirement that the country of origin is not Russia, Belarus or Iran. A draft contract must be included, and where a mandatory contract form exists and the administrator has published it, the buyer must use that form.

The system notifies every supplier qualified in that category the moment the request is published. Each supplier may submit one offer, priced excluding VAT; submitting it confirms the product meets the buyer's requirements, and a product outside the category specification cannot be offered. Late offers are not accepted.

After the deadline the system opens all offers and evaluates them automatically on price; where two are identical, the earlier submission wins. The buyer reviews the economically advantageous offer within two working days, extendable with reasons to five. It must reject goods of Russian, Belarusian or Iranian origin, or a supplier that submitted two or more offers to one request; it may reject a supplier whose earlier contract with it was terminated early for non-performance with court-confirmed penalties within three years. The intent to contract is then published automatically.

What to do about it

If you sell standard goods to Ukrainian public buyers, treat qualification as infrastructure rather than a campaign. It is free, it lasts up to three years, and it converts the problem of finding opportunities into the problem of responding to them — the system tells you when a buyer wants what you sell.

Then build for the two-working-day clock. That is the entire response window, and it starts automatically. Have current pricing, delivery lead times and stock positions ready in a form someone can turn into an offer the same day, and make sure the alerts reach a person and not a shared inbox.

Finally, keep your registry data clean. Several of the point 40 rejection grounds — missing beneficial ownership data, an expired licence — are administrative rather than substantive, and an expired licence also triggers removal from the catalogue three working days after the administrator learns of it.

Related terms

• Prozorro (Ukraine's public procurement system)
• Відкриті торги з особливостями (open tendering with peculiarities, Ukraine)
• Спрощена закупівля (simplified procurement, Ukraine)
• Особливості (CMU Resolution 1178) — Ukraine's martial-law procurement overlay

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